Property inspection report

Create one clear record of the visit

A property inspection report brings the visit context and the photo sequence into one file. Start with the property or project name, address, inspection date, and prepared-by information when the report will be stored or sent to someone who was not on site.

The first version uses one continuous photo list so the workflow stays fast. Arrange photos from broad context to specific finding, and use location-based captions to show how each image fits into the property.

Use captions as location markers

A caption should help the reader locate the image without reopening the camera roll. Name the room, elevation, surface, fixture, or area, then describe the visible condition in plain language. A short caption is usually more useful than a long paragraph that buries the location.

Use the optional description for measurements, limitations, or other context that genuinely improves the handoff. Keep conclusions and repair decisions in the professional workflow responsible for making them.

• Start with a property or project context view.
• Arrange images from general to specific.
• Use stable location words in captions.
• Add company branding when the report is customer-facing.

Review before you share

Preview the complete report before exporting. Check photo orientation, order, caption specificity, page numbers, and any personal or unrelated image that should be removed. The finished PDF should be easy to archive, forward, and understand without a separate explanation.

What makes a useful report

• Use the property address and inspection date
• Arrange images from general context to specific finding
• Add company branding when the report is customer-facing

Guides for better field documentation

Related report workflows